Undersecretaries Helper Secretaries Bureau and Tool Owners Local Manager Schooling Unit Superintendents Open Basic and Additional Facilities Heads All Others Stressed

Undersecretaries Helper Secretaries Bureau and Tool Owners Local Manager Schooling Unit Superintendents Open Basic and Additional Facilities Heads All Others Stressed

1. The section of knowledge (DepEd) issues the confined standards about move of students’ Faculty lists, which build regular functions and methodologies regarding request, and release of students’ version 137 (long-term tape) and version 138 (Report credit) in total open public classes country wide.

2. This strategy will guarantee the sleek and efficient asking for and launching of students’ college data without inconveniencing the students and mother.

3. All DepEd requirements and other associated issuances, regulations, and specifications, that are contradictory in this policy, tends to be hereby repealed, rescinded, or customized properly.



I. Rationale

There are 2 standard faculty files that show the learner’s member profile and educational and extra-curricular rankings: Form 137, called the consistent history, which contains the learner’s visibility and traditional scholastic tape, and Form 138 and also the Report cards which ultimately shows the educational show of a student in a provided college seasons. DepEd Order No. 8, s. 2015, the class analysis coverage, supplied the rules the know-how is involved in kinds 137 and 138.

Kind 138 was issued to levels 1 to 10 students every grading cycle while marks 11 to 12 will get they every finish semester. To the end of the institution spring, type 138 is actually a required document for a learner registering to the next cattle amount precisely as it furthermore shows the learner’s promotional condition. But then, university authorities ask for the making of kind 137 of levels 1 to 12 students just who move to a different school or transition from simple to supplementary.

When you look at the absence of specified protocols, the whole process of seeking and delivering of formal school record of learners ranges per university. This insurance shall establish the functions for followed with the university in controlling the learner’s university documentation when students join, send universities, and request essential documentation other people pertinent applications.

Two. Extent belonging to the Insurance Policy

That arrange will recognize standard processes and protocols in request furthermore discharge of learners’ create 137 (everlasting tape-record) and Form 138 (document Card) throughout schools and Schools Division Offices (SDOs) nationwide.

III. Concept Of Words

  1. Kind 137 (lasting report) – lasting school student history displaying the historic scholastic and co-curricular tape with the student
  2. Version 138 (document cards) – paper revealing the scholastic performance of a learner in specific university yr
  3. Receiving Faculty – the college seeking for your long-lasting reports of a moving learner
  4. Coming college – the college delivering the long-term information of a moving student

IV. Coverage Statement

The office hereby build the standard steps and methodologies in asking for and releasing of learner’s college reports. This mechanism abides by the DepEd’s eyes, purpose and key beliefs and subscribes to the rules of:

a. Free, top quality standard training;

b. visibility and accountability;

c. ease of access and prompt discharge of students’ faculty data; and

d. protection and confidentiality of students’ documents.

Advice on Learner’s Faculty Information

This insurance policy outlines the standard protocols from inside the pass of learners’ class lists. This coverage details the operations in seeking the long-term faculty records (kind 137) for a highly effective shift of paperwork without inconveniencing the parents and/or students.

To guarantee the productive release and pass of students’ faculty lists, the subsequent will probably be followed:

a sugardaddy sc. The shift of documents of learners need to be made easy and rapid without encumbering the learners and adults. But this would definitely not damage the confidentiality and security of class lists.

b. Receiving classes shall protected all long-lasting reports (Form 137) of all the incoming learners until the conclusion of earliest grading course. For transferred-in learners throughout faculty year, shift of reports will be secure thirty day period (30) from first day of faculty work.

c. students and/or her parents or parent may not be permitted to hand-carry the Permanent files (version 137) into receiving college.

d. In case there is unavailability of kind 137 because of situations beyond our very own management, the state on marketing promotions (class kind 5) can be employed as replace, you see from the colleges department company (SDO).

e. The Learner Ideas program (LIS) will probably be used as program for the inquire and launch of learner university record; thus the deal shall totally generally be within the acquiring and originating universities only.

The following techniques needs to be accompanied to assist in the ask and production steps:

A. School-to-School Transfer of Kind 137

The bulk of purchases on exchange of learner’s faculty history generally result during enrolment stage and following the starting of classes. To help the sleek and quick exchange of records, the flowchart below describes the entire process of need and discharge of learners’ version 137between the receiving university and originating university;

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